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Program Specialist, Upward Bound Programs- LK (2022232)

Program Specialist, Upward Bound Programs- LK (2022232)

Job Description

About the Opportunity:

At Polk State, our amazing faculty and staff create an inspiring workplace. This position primarily provides professional level support for the successful operation of a College Program. This includes supporting management activities relating to the development, organization and implementation of a deliverable-based program or initiative. Duties and responsibilities may vary significantly based on program needs.

We offer a collaborative, creative and culturally diverse work environment. If you want to be supported in your efforts to grow professionally and to be recognized for your contributions, then come work for Polk State!


About the Position:

Under the direction of the Director of Upward Bound Program, performs a variety of specialized duties related to the office operations of the Upward Bound program including budgetary and record-keeping functions, outreach, and communications.

This position is a regular, full-time, grant-funded, 12 month per year classified position. Must be able to work occasional evenings and/or weekends as needed including occasional overnight stays during academic year and scheduled residential summer program. Saturday Discovery sessions (as scheduled) will be required.

Essential Functions/Duties:

• Prepares and processes operational documents related to budgeting, purchasing, personnel, payroll, contracts, and other administrative activities, including timekeeping records
• Assists in establishing program standards and goals and in the evaluation of program results.
• Assists supervisor in assuring that program activities and operations follow rules and regulations of program, including college mission, requirements of categorical or grant funding agency, or state or federal law that established program.
• Effectively utilizes computer software to create, edit, compile, and translate data into reports, summaries, and graphic formats
• Collects data, reconciles discrepancies, and prepares descriptive, statistical, and evaluative reports related to assigned program areas
• Assists in the coordination and production of student events, programs, training workshops, internships, mentorships, publications, special services, and/or other related functions
• Designs questionnaires, selects samples, and conducts surveys among community populations to assess needs, interests, relevant background information, and resources for special interest programs
• Participates in the interviewing and assessment of program participants
• Participates in the design and writing of bulletins, brochures, news releases, and other materials to publicize or provide information on college programs and services
• Monitors and verifies the accuracy of budget expenditures and time records and assists in the preparation of the annual budget of assigned program
• Classifies accounting transactions and maintains, reconciles, and closes accounts associated with program budget
• Assists in the selection, orientation, and training of program staff
• Assists in the maintenance of program participants' files and records
• Reviews and processes various forms, applications, and records for completeness, accuracy, and compliance with basic program requirements
• Prepares letters, memoranda, bulletins, tables, and other material using a variety of software applications, and proofreads same.
• Assures that clerical processes of the office are running smoothly and efficiently on a day-to-day basis, including supplies, photocopying, telephones, and emails.
• Attends meetings and takes minutes of proceedings
• Provide training and work direction to student employees
• Performs related duties as assigned

This position is a level P12. Please see below for further pay range information. To determine starting salary, Polk State College takes into consideration the pay level minimum, the candidate's qualifications and internal equity factors.

Required Skills:

• Mission, objectives, and goals of assigned program area
• Eligibility requirements of assigned program area
• Community resources, organizations, and services common to community colleges
• Computer software such as word-processing, spreadsheet, database management of a specially funded program (BLLUMEN)
• Clerical practices and procedures
• Capabilities and operation of standard office equipment
• Basic practices and procedures used in processing and recording of accounting information and transactions
• Letter, memorandum, and report formats
• Proper business English, spelling, punctuation, and grammatical usage
• Customer service techniques for public contact in person, on the telephone, and in written communication
• Capabilities of computer systems, software, and hardware used in assigned program.
• Analyze and prioritize workload and initiate self-directed tasks
• Understand, interpret, and apply laws, regulations, and procedures pertaining to assigned program
• Communicate effectively with individuals from various ethnic and socio-economic backgrounds and different levels of academic achievement
• Gather and data enter program related information tactfully and accurately
• Prepare clear, comprehensive, and effective reports, correspondence, publicity materials, and oral presentations
• Work effectively and cooperatively with students, staff, faculty, and the public
• Provide technical assistance to team and Program Director
• Keep information confidential and act in an ethical and professional manner
• Maintain a variety of logs, files, and records accurately
• Meet schedules and deadlines
• Critically review source data and detect and correct errors
• Learn basics of budget preparation
• Learn specialized computer applications
• Input data neatly and accurately

Working Conditions:

Must be able to work early mornings, evenings, and weekends for events and programs.

Required Education:

Graduation from an accredited college or university with a bachelor’s degree is required.

Additional training, certifications, or licensures may be required based on program needs.

Required Experience:

Three years of experience in support of training/educational programs is required.

Preferred Experience:

Experience in higher education programs is preferred.

Experience working with high school students (grades 9-12), and low-income and potential first-generation college students, highly preferred.

We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

Important Information:

Application Requirements:A completed online application consists of:

• a resume
• any required certifications or licenses
• an electronic job application (all sections completed).

Submissions that do not include all required information will not be considered.

Background Screening: Reference checks, successful completion of a Level II background check (fingerprinting), and third-party Education Verification for all stated degrees will be required prior to employment.

Non-Instructional/Staff Transcripts: For professional/salaried positions, uploading of unofficial transcript(s) (with confidential information redacted) during the application process is welcomed, but not required. However, please note that education verification will be completed, for all stated degrees, on or before an interview. Submission of official transcripts for Administrator positions (P17 and above), for all stated degrees, is required as a condition of employment, following receipt of a job offer.

Foreign Transcripts: All international degrees must have their coursework evaluated in terms of U.S. "equivalency." Polk State College requires that all international credential evaluations be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES®). More information about can be obtained at the NACES®

Relocation:Polk State College does NOT provide relocation assistance for this position.

This position will close at 8:00 a.m. on Monday, August 8, 2022.

NOTE: We encourage applicants to provide feedback of their experience or request help at

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with State of Florida agency like Polk State College. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement and the date of your re-employment.

As a rule, Polk State College does not provide H1-B visa sponsorship. Exceptions may be made based on the College's need for a candidate with unique skills and expertise and where the College cannot otherwise recruit and hire qualified non-sponsored candidates.

Polk State College is a drug-free workplace and participates in E-Verify.

Polk State College is an equal access/equal opportunity institution committed to excellence through diversity in education and employment. The College complies with all state and federal laws granting rights to students, employees, and applicants for employment or admission to the College. Polk State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, age, religion, sexual orientation, marital status, veteran status, genetic information, disability, or pregnancy in its programs, activities, or employment. For questions or concerns on equity issues, please contact: Lonnie Thompson, Chief Diversity Officer; 999 Avenue H, NE; Winter Haven, FL 33881; Office: 863.292.3602 Ext. 5343;

Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. If you feel you require a reasonable accommodation to apply for a position with Polk State, please call 863-297-1070 or e-mail and let us know the nature of your request, along with your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will receive a response.

Company Location:
Lakeland Campus

Salary Type:


Employment Term: R-Regular

Assignment Type: FULLTIME

Pay Level: P12

FLSA Status: Exempt

To apply, visit

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